Public Health Advisory

July 15, 2010

The Wheeling-Ohio County Health Department is reminding all physicians and medical facilities about the West Virginia Statewide Immunization Information System (WVSIIS). WVSIIS is the centralized registry for immunization records.The system was developed to help ensure that all West Virginia children are protected against vaccine-preventable diseases. Participation in WVSIIS is required of all pediatric immunization providers.

In order for the registry to be complete and of maximal benefit to all, every immunization provider must submit data. Please note that health care provider reporting to this registry is legally required. Legislative Rule 64CSR7, Reportable Disease Legislative Rule, states: “[the] provider of facility administering immunizations shall report immunizations administered to the centralized registry as required by the rule. All immunizations administered to persons eighteen years of age and under shall be reported to the immunization registry within two weeks of the administration of the immunization.” This specific requirement has been in place since 1999.

WVSIIS features include:

  • Electronic immunization records and access to immunization histories
  • Reminder/recall reports according to the ACIP schedule to minimize missed opportunities
  • Printable vaccine inventory and Vaccine For Children usage reports
  • Printable school Certificates of Immunization
  • Confidential, HIPAA compliant. Secure system design
  • Electronic clinic assessment software for evaluating your own coverage rates
  • Vaccine Ordering and Management System (VOMS)

If, for some reason, your practice has not come into compliance with this rule, now is the time to do so. There are multiple ways to accomplish this. Members of the WVSIIS team or the Wheeling-Ohio County Health Department can assist in determining the best way for your practice to participate in the registry, even if you do not have internet access. The team will also provide free training and ongoing support. They can be reached at the contact numbers below.

WVSIIS is a cornerstone in our effort to ensure all Ohio County and West Virginia children are age appropriately immunized. It helps each of us assure both our own patients and our communities are protected against vaccine preventable disease. If you have further questions or comments, please contact the WVSIIS team at 1-877-408-8930 the Wheeling-Ohio County Health Department at (304) 234-3682.